Before you send your first invoice, take a few minutes to set up accounting correctly.

Choose your fiscal localization

1. Go to Accounting ‣ Settings ‣ Fiscal Localization.
2. Select the package for your country. It installs the chart of accounts, the taxes and the legal reports used there.
3. Click Save.

Chart of accounts

Open Accounting ‣ Configuration ‣ Chart of Accounts to see all accounts. You can add an account with New, but avoid deleting accounts that have already been used.

Taxes

Open Accounting ‣ Configuration ‣ Taxes to check the rates. Each tax says whether it is used on sales, on purchases or both, and which account it is posted to.

Journals and bank accounts

• Journals (sales, purchases, bank, cash, miscellaneous) group your entries. See them in Configuration ‣ Journals.
• To add a bank account, go to Configuration ‣ Bank Accounts or click Add a Bank Account on the Accounting dashboard.

Fiscal year and opening balances

Set the fiscal year end in Accounting ‣ Settings ‣ Fiscal Periods. Record opening balances with a miscellaneous journal entry dated the first day of the year.

Invoices can be created from a sales order or directly in Accounting.

Create an invoice

1. Go to Accounting ‣ Customers ‣ Invoices and click New.
2. Select the customer, the invoice date and the Payment Terms (for example 30 days).
3. Add the invoice lines: product, quantity, price and tax.
4. Click Confirm. The invoice receives its official number and can no longer be changed.

Send the invoice

Click Send & Print. You can email the PDF to the customer, download it, or both. The customer can also view and pay it from the portal.

Register a payment

1. When the customer pays, open the invoice and click Register Payment.
2. Choose the journal (bank or cash), the amount and the date.
3. Click Create Payment. The invoice shows In Payment, then Paid once the bank line is reconciled.

Credit notes

To cancel all or part of a confirmed invoice, open it and click Credit Note. Enter a reason and confirm. Never delete a confirmed invoice.

Follow up unpaid invoices

Use Accounting ‣ Customers ‣ Follow-up Reports (or the Aged Receivable report) to see who owes money and send reminders.

Recording vendor bills and matching them with your bank statements keeps your accounts accurate.

Record a vendor bill

1. Go to Accounting ‣ Vendors ‣ Bills.
2. Click Upload to load the vendor's PDF, or New to enter the bill by hand.
3. Check the vendor, bill date, bill reference, lines and taxes.
4. Click Confirm.

Pay a vendor

Open the bill and click Register Payment. To pay several bills at once, select them in the list and click Actions ‣ Register Payment.

Import bank statements

On the Accounting dashboard, in your bank journal card, either:

• connect the bank for automatic synchronization (where your bank is supported), or
• click Import file to upload a statement file (CSV, OFX, CAMT…), or
• enter the lines by hand.

Reconcile

1. On the bank journal card, click Reconcile.
2. For each bank line, iSuite proposes the matching invoice or bill. Check it and click Validate.
3. For bank fees or other lines with no document, choose the correct account, or create a reconciliation model to handle them automatically next time.